Overview
The City of Gaithersburg consists of nine departments. The Procurement Division works closely with these departments to purchase a variety of goods and services ranging from office supplies to multi-million dollar construction projects.
Procurement is a division of the Department of Finance and Administration. Although the City operates under a decentralized procurement system, the Procurement Division acts as a liaison between departments and is responsible for administering and enforcing purchasing policies and procedures.
The Division oversees procurement strategies, methods and processes, and provides assistance with solicitations, negotiations and contract awards. In addition, the Division is responsible for the recording and management of all capital assets.
Mission
It is the mission of the Procurement Division to:
- Strive to ensure taxpayers receive the maximum value for each dollar spent by purchasing quality products and services at the lowest possible cost;
- Strive to develop mutually beneficial relationships with all vendors;
- Provide and maintain ethical procurement practices;
- Remain transparent, competitive and fair in all procurement practices; and
- Provide proactive and innovative procurement services.
Responsibilities
Each department is responsible for purchasing those goods and services needed to effectively perform their department functions. In addition, departments are responsible for preparing and executing solicitations for purchases that meet or exceed the City's formal solicitation thresholds. Section 57 of the City Charter requires the City Manager advertise for any such purchases. Required IFBs or RFPs will be posted on this web page and on eMaryland Marketplace https://ebidmarketplace.com.
Summary of Purchasing Thresholds and Requirements
The following are the City's established purchasing thresholds and requirements for purchases:
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- Purchase Requisition Not Required
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- Three (3) Vendor Quotes Required
- Purchase Requisition Required
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- Formal Solicitation Process Required
(Exception - Not required if purchase is in the City’s best interest)
- Mayor & City Council Approval Required
- Purchase Requisition Required
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- Formal Solicitation Process Required
- Mayor & City Council Approval Required
- Purchase Requisition Required
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Please contact the Procurement Division at 301-258-6320 for further information. |
