The City operates under a decentralized procurement system; individual Departments are responsible for purchasing those goods and services required to perform their functions. The Procurement Division acts as a liaison between Departments, responsible for administering and enforcing purchasing policies and procedures; identifying and establishing procurement strategies, methods and processes; and providing assistance with solicitation development, negotiations and contract awards.

All formal solicitations and select informal solicitations (requests for quotes) will be published here and be advertised on the State of Maryland’s eMaryland Marketplace. Vendors interested in doing business with the City should register with eMaryland Marketplace. In addition, vendors may subscribe to the City’s eNewsletter to receive email notifications when new solicitations are published.

Election Modernization and Absentee Voting Feasibility Consulting Services

  • RFP Number:RFP-2027-004
  • Start Date:08/26/2026
  • Close Date:09/24/2026 5:00 PM
  • Status DetailsOpen

The City of Gaithersburg is seeking qualified consulting services to evaluate, develop, and support the implementation of an absentee voting model for future City elections. The City currently administers municipal elections through a hybrid voting model and is seeking a comprehensive analysis of voter participation, operational impacts, costs, accessibility considerations, and voter engagement strategies associated with transitioning to an absentee voting system.

The selected Consultant shall evaluate historical election data, voter behavior patterns, operational requirements, technology needs, accessibility considerations, and public confidence factors to provide recommendations and implementation guidance for a successful transition to an absentee voting election model.

The selected Consultant shall provide a data-driven, nonpartisan approach focused on improving voter participation, maintaining election integrity, increasing accessibility, and ensuring a transparent and trusted process for the City’s November 2027 municipal election.

The total budget for the work to be performed under this contract is not to exceed $50,000.

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